All Careers Conference presenters are required to register and pay for the conference. Presenters receive a 20% discount on conference registration fees and Monday workshops. If presenters are
not registered by December 19, 2011, we will assume they are not presenting and the session(s) will be cancelled.
About Session Formats and Rooms
Featured Speaker Sessions
Featured Speaker presentations will be held in the Assembly Room. This room will be set up theater style (chairs only) with a head table and chairs at the front. The room can hold up to 160
Concurrent sessions are 60 or 75 minutes in length. (Check your presenter confirmation letter to see your assigned slot length.) Rooms will be set up theater style (chairs only) with
a head table and chairs at the front. Rooms vary in size, seating from 40 to 100 people. Room assignments are made at the discretion of the conference coordinator. We are unable to accommodate
special room setup requests due to the varying equipment needs and limited times between sessions. Check the conference program for your final room assignment.
Roundtable sessions consist of three 20-minute time slots during a regular session block. The setting is informal and provides participants the opportunity to get a brief overview on
several different topics.
No AV equipment is available at Roundtable Sessions. A moderator will be present in the room to keep time. Ten tables are available during each Roundtable Session and tables will have signs
indicating which table is yours.
All Roundtable Sessions will be held in the Senate A/B.
Showcase Programs will be acknowledged during the General Session on Wednesday at 8:00 am. If you are not able to attend, please appoint someone else to receive the award on your behalf and
let the conference coordinator know as soon as possible.
A volunteer will be assigned to make introductions at Featured Speaker and Showcase Program Sessions. Plan to arrive a few minutes early at these sessions to speak with the volunteer who will
introduce you. For other Concurrent Sessions, plan to introduce yourself. A facilitator will be assigned to Roundtable Sessions for the purpose of timekeeping.
AV Equipment Requests
The AV/technical equipment requested for Concurrent Sessions is noted on your proposal acceptance letter. If any change is required, please contact the conference coordinator immediately. We
cannot guarantee that late equipment requests will be accommodated.
Presenters are strongly encouraged to bring two (2) copies of their presentation on a flashdrive or CD. If you are bringing your own laptop, be sure to bring appropriate cords. We strongly encourage
the use of DVDs rather than video tapes whenever possible.
No AV equipment is available during Roundtable Sessions.
Presenters are given the opportunity to have their books and resources sold in the conference bookstore open throughout the conference. For consideration, please complete the form located here and
Presenters are responsible for bringing enough handouts for their sessions. A photocopy machine on site is available for emergency use only. Recommended handout quantities are:
Featured Speakers 150
Showcase Sessions 70
Concurrent Sessions 40-100
Roundtable Sessions 40
Speakers are responsible for distributing session evaluation forms during their sessions, collecting them, and taking them to the conference registration desk. In sessions where there is a volunteer,
the volunteer can do this. This is important if you do not hand out the session evaluations at your session, you will not get important feedback about your session. Evaluations have a carbon
copy. You can keep the top white copy and bring the yellow carbon copy to the conference registration area.
Problems During your Presentation
If you experience AV or other difficulties during your presentation, please use the house phone located within each presentation room to call the conference registration area and someone can
Presentation Files Posted on Web Site
We will be posting files from Careers Conference 2012 presentations on the Careers Conference web site after the conference for presenters who wish to supply their files in order to reach a
broader audience. This is entirely optional. Presenters who want their session or workshop files posted online (PowerPoint, Word, PDF, or Excel files), should send their electronic files by
February 13, 2012.
Files should be emailed to:
firstname.lastname@example.org with the subject line: 2010 Presenter File for Web. In the body of the email, include your session # and title, presenter name(s), and day/time of the presentation.
Files will not be edited or changed. They will be posted exactly as they are received.
You may contact us at (800) 862-1071 if you have any questions regarding your presentation or the conference. Questions at the conference can be addressed at the conference registration area.